Buying a Gillio product
Buying a Gillio product
- Can I buy a Gillio product in stores?
- Is it safe to buy a product from your website?
- The product I want is out of stock. When will it be back?
- How do I calculate the prices from Euro to US Dollar, British Pound, … ?
- I live outside of the EU; do I have to pay European taxes (VAT) on your products?
- What options & customization can I order?
- What methods of payment does your site offer?
- Will I have to pay import or custom fees when I receive a parcel from you?
- Can I make changes to my order?
- How do I return a purchase?
- Can I see pictures of my order before it's shipped?
- What should I do if my parcel arrives damaged?
You can. You are welcome to visit our shops in Antwerp and Brussels, or you can buy one at one of our dealershops. We are only present in European shops at the moment.
It is, and it is the easiest and fastest way to order, as you are ordering directly from our warehouse. Our payment system is protected by OGONE and will ensure the safety of your payment information. Gillio has no access to your credit card number. You are welcome to pay by bank transfer, debit or credit card, or Paypal.
This update is intended to give you a more detailed background on how our products are put back in to production and how and when we reorder items that are currently out of stock.
Because of our handmade production, it can sometimes take a while for a product to come back in stock. There is no fixed interval in our restocks and there is currently no fixed schedule for production.
How do we decide what to produce next?
- We look at the demand for a product:
- We look at the sales numbers to see which items are popular and very demanded
- We check how many people registered their email address to be notified when a specific item comes back in stock. The more people registered, the sooner we'll produce it.
Once production is finished for a specific batch, it is shipped to our offices in Belgium. When it has arrived we then do a strict quality control check on every individual item received.
Once we are satisfied that everything is up to Gillio's strict quality standards, we can then release the items in a stock update or a new product release.
“When will this planner be back in stock?"
We know, you've been waiting for ages and are very eager to start planning in that one item that's been out of stock for months.
We receive a lot of customer enquiries about "When will _product x_ be back in stock?" or "I'm planning to order a brown planner but can you tell me if red is coming in stock soon because then I'll hold my order."
We are unable to answer these questions - because we often don't know ourselves due to circumstances outside of our control.
We do not communicate about upcoming stock updates or product releases until a quality control check has been carried out on the complete incoming shipment.
We do this to avoid disappointment if a batch of new items turns out to be faulty. It almost never happens, but it is better to be safe than sorry!
Answering these questions, no matter how little they may seem, takes up an immense amount of time and staff resources when you consider the total number we receive on a daily basis. The time spent answering these questions is therefore time not spent on processing your orders or doing the quality control checks of new batches!
Please try to keep our customer service channels for any important questions regarding your order / shipment / issues you might have.
"Will you ever make ITEM X in COLOUR Y?"
Our customers have fantastic ideas for new products. The Appunto, for example, was created with our customer Theresa Hall. If you have any ideas for new items, feel free to post and discuss them in the Gillio Firenze fan group on Facebook. We read all the threads there and have picked up on some great ideas because of you!
We will, however, not disclose any information about upcoming releases or new items in production via email or chat, to individual customers. Once detailed information is available, it will be communicated to everyone at once on our website and social media channels.
Thank you very much for your co-operation!
The prices on our website are shown in Euro (€). You can check the prices in Dollar ($), Pound (£) or Yen (µ) by changing the currency in the top-right corner of the webpage. Please note that these currencies are for indication purposes only. You will be billed in Euro, and the exchange rate on the moment of your purchase may differ as they are not updated in real time.
No, you don’t. You will be billed automatically at the right price after logging in. All product pages show both the EU and non-EU prices.
We don’t do custom orders, but we do strive to accommodate your wishes as much as we can: you can request a pebbly or a smooth item, for example, and we’ll try to find you the ideal one within our available stock. Are you ordering a medium organiser? They come with silver rings by default, but we can switch them to gold if you like! Also, the colour of your Classico ballpoint pen can be chosen when ordering an item that comes with a free ballpoint, such as f.ex. an organiser or a writing folio.
Your requests for gold/silver rings and preferred leather texture can be written in the comments field of your order.
Pen colour can be selected in the drop-down box on the product page of the organiser you're ordering.
You can pay securely in several different ways:
- credit card
- debit card (Bancontact/Maestro in Europe)
- wire transfer to our bank account, mentioning your order number:
Gillio - IIC BVBA
IBAN BE45 4279 1459 7189
If you choose to pay by wire transfer, your order will be processed as soon as we will have received the transfer. If you have requested a personalisation (engraving) of the selected item, this will take place as soon as we will have received the transfer.
Attention: any order will be cancelled automatically if the wire transfer did not reach our bankaccount within 7 days.
Local authorities may charge local sales tax and an import fee when new products enter a non-EU country. Experience has learned us that it can be quite a random process, some people are never charged any fees while others in the same country have had to pay regularly. We have no influence on the customs offices in other countries. The customer is responsible for paying any applicable custom duties (only applicable when you live outside the European Union).
Please note that Gillio is not capable of determining the amount of these taxes in advance. In this respect, the customer is advised to contact his/her national Customs Office to check the latest applicable local requirements in his/her country.
IS YOUR ORDER CORRECT? PLEASE CHECK.
When you send an order to us through our website, you agree to having double-checked your order and your personal information, such as order and invoice details and shipping address.
This information CANNOT be changed once your order is final.
Because of our security procedures and requirements (to guarantee a safe processing of your personal information) and to ensure a timely processing and shipment of all orders, we cannot accept any changes to orders. If you want to make a change after your order, it will be cancelled and refunded.
- You have to place a new order, thus you go to the back of the queue
- The item you had purchased, could be sold out in the meantime
- Promotions could no longer be valid
- Voucher codes are lost and cannot be redeemed.
Please make sure your order is 100% correct!
Changed your mind about your purchase? You can send it back to us within 14 days for a full refund if the product is complete, in its original packaging, unused and undamaged. The shipping is at your own expense.
How to send something back to Gillio:
1. Notify customer service of the return. You can do this by copy-pasting these questions and answering them on e-mail to email@example.com:
- Name of product:
- Size of product:
- Colour of product:
- Order number:
- Reason for return:
- Tracking number:
Please fill these questions out for EACH ITEM you are returning to us.
Our colleagues will make sure that all necessary information is in our files so we can process your return when it comes in.
2. Wrap and package the item(s) securely and make sure to include EVERYTHING, f. ex. if you are returning an organiser, make sure that all of the inserts, the pen, the ruler, etc are included. PLEASE NOTE: If you only use a flat rate envelop, chances are the item gets crushed during transport. Please do NOT put anything else inside the planner-box (f. ex. refills) as they may make indentations on your planner. If the item arrives damaged, we cannot refund you the total amount. So please pack your item as securely as we've shipped it to you!
3. Send the parcel back to Gillio within 7 days of notifying customer service. We advise to use safe (tracked, and/or insured) shipping: the product is your responsibility until it is received at our offices. Please ship it back under the same name as you have purchased the planner, so Belgian customs does not make an issue about the invoice and the return being under different names.
Our shipping address:
Gillio Firenze - IIC bvba
4. If you have a tracking number, please e-mail it to customer service, so they can follow up. Upon arrival of the parcel at Gillio, our colleagues will check the item and prepare the necessary formalities for the refund. Where possible, we will refund your purchase the same way you paid us (Paypal, credit card, ...). We will contact you if we require any additional information.
How do I request pictures when purchasing an item?
Please check the box underneath each item, while reviewing your purchase in the shopping basket, to request pictures for that specific item to be sent to you before dispatching the order.
Each item associated to these pictures needs to be approved by the customer before it is shipped (reply to the e-mail with pictures included).
Please note that pictures are requested for each item separately and not for an entire order at once.
How long does it take before I receive these requested pictures?
Once your order is paid for, we start processing your order, including taking pictures. The pictures are sent out as soon as we have photographed the goods in our warehouse. Depending on the amount of orders in backlog it could take up to 4 working days but usually they are sent out a lot faster (1 working day). After new product launches or promotions the workload is much higher, resulting in increased waiting times for your photographs.
Please also note that when an item is ordered and needs to be transferred from one of our shops this also increases the delay. If you have not received your pictures within 4 working days after ordering please contact firstname.lastname@example.org to investigate what went wrong. Our offices are closed during the weekend and on (Belgian) holidays, additional closures will be announced on our facebook page or website. When requesting pictures for an order also keep a close eye on your SPAM folder as they often end up there when sent out.
Why would I want to ask for pictures of an ordered item?
Our products and leathers are each one of a kind pieces of art, all the leathers have a different grain and shade. By asking pictures you would have an opportunity to evaluate that the item you will receive really matches your expectations. We do not sent out pictures for items that are not ordered, pictures are generally sent out according to order number (with exceptions of items waiting for a transfer etc.)
I have received pictures but I do not really like the item shown
In this case you should reply to the picture e-mail stating you would like to see another item shown with eventual guidelines for us to choose the next item. This might cause an additional delay. It’s best to include what kind of leather (for instance pebbled or smooth) you prefer (or not) in the comments section of your order so we can pick a better match than just a random one. If we have no other item to send pictures of, the customer can opt to have the order or item refunded.
I have received pictures but I don't see any rings (or the wrong colour rings) installed!
We install the correct rings once the customer has confirmed that the item is ready to be shipped. If you see the wrong colour rings in the picture, or no rings installed: this will be corrected once you approve the planner.
I have ordered but forgot to request pictures for one or all of my items
All orders placed by the customer are considered final, this means that when requesting for pictures after the order is completed we either proceed without pictures, or we cancel and refund this order so you can order again. Read more about making changes to your order here.
Our employees make sure your parcel is carefully wrapped and shipped. If your parcel arrives wet or damaged, you have to refuse the parcel and not accept it, give it back to the driver / delivery employee, so it will be returned to us.
If you do not officially report it upon receipt, the insurance company does not cover the damage to the package as there is no proof it happened in transit and arrived in that state. Please remember this in the unfortunate case this would happen to your package! The person that signs for the package is responsible - so please inform your neighbours, family members or significant other if they will be signing for the parcel.
If the parcel was left on your doorstep in your absence (so it was NOT signed for), and you discover upon arrival that there is damage to it, please report this to customer service (email@example.com) immediately - at latest within the first 48 hours. We will attempt to file a claim with the insurance company. Please do NOT open the parcel under any circumstance!